Migrating from Trello to monday.com: Worth it in 2025?
Trello just limited free workspaces to 10 boards and removed some power-ups. Our 6-person design team is frustrated. We mainly use kanban boards for: • Design requests pipeline • Sprint tracking • Client feedback collection • Asset management Is monday.com a natural upgrade from Trello? Or is it a completely different tool that will confuse a team used to simple kanban? What's the migration process like?
2 Answers
Migrated our 8-person team from Trello 6 months ago. Here's the honest experience:
Migration process: 1. monday.com has a built-in Trello importer — one-click migration per board 2. Cards become items, lists become groups, labels become status columns 3. Comments and attachments migrate too 4. Takes about 5 minutes per board
The adjustment period: First week was rough. monday.com looks different and has more options. Some team members missed Trello's simplicity.
By week 3, everyone preferred monday.com. The 'aha moment' was automations — things that required Trello power-ups (paid) work natively in monday.com.
For kanban lovers: monday.com's Kanban view is excellent. Actually better than Trello because you can customize card fields, add swimlanes, and filter without power-ups.
Is it overkill? Only if you don't use the extra features. Start with just the kanban view and add features gradually. Don't try to set up everything on day one.
For a design team specifically: the file column, creative review workflows, and integration with Figma make it worth the switch.
Design team lead here. We made the Trello → monday.com switch and it transformed our workflow.
The biggest wins for designers: • File versioning on items (no more 'logo_final_FINAL_v3.png') • Creative request forms that auto-create kanban cards • Time tracking per design task • Client approval workflow with status automations
Trello could never do these things without paid power-ups stacked on top of each other.
One tip: Keep your first board simple. Recreate your Trello workflow exactly, then optimize. Don't redesign everything at once.