Best practices for structuring a monday.com project board in 2026
I've been struggling with setting up a project board that can handle 5 different teams working on interconnected deliverables. Currently using a single board with 40+ columns but it's becoming unwieldy. What are the best practices for structuring boards at scale? Should I be using multiple boards with links between them instead?
2 Answers
The key is using board hierarchy instead of cramming everything into one board. Create a master project board that links to team-specific sub-boards. Use the 'Connect Boards' column to establish relationships. For your 5 teams, I'd recommend: 1) A central planning board with high-level milestones, 2) Individual team boards with detailed tasks, 3) Use 'Item IDs' to link deliverables across boards. This keeps each board focused while maintaining visibility.
We switched to the hub-and-spoke model last year. Central board for executive visibility, spoke boards for each team. The game-changer was using the 'Mirror Column' feature to pull status updates back to the central board without duplicating data.